Oral presentation guidelines

If you have been accepted into the program as an oral presenter please ensure that you download the Oral presentation guidelines here.

It is recommended that oral presenters use the official BioLeagues PowerPoint presentation template which can bedownloaded here.

PRESENTATION DETAILS

1. There are varying presentation lengths depending on the type of session you are presenting in within the program. The common presentation length is 8 minutes/paper and 2 minutes for clarifying queries.

2. Presentations should be prepared in the widescreen format with a ratio of 16:9.

3. It is recommended that you use the official BioLeagues 2020 PowerPoint presentation template which can be downloaded here.

4. Images, Figures, Video, and Audio will be preferred more over Text in PPT.

5.Invited speakers have 20 minutes in total, and they should plan to speak for about 15 min, leaving 5 min. for questions.

6. There is NO EXCUSE for exceeding your allotted time. It is a discourtesy to your audience, the Session Chair and the other speakers to take up more than your allotted time. The Session Chairs are instructed to adhere to the printed schedule for the session. With parallel sessions this is critical to the overall success of the conference.

7. We focus on knowledge sharing based on video, image and graphical presentations, which is why it is best if you synchronize your slides with your presentation to facilitate better understanding.

LOADING YOUR PRESENTATION

All presentations will be networked to the presentation rooms; therefore it is imperative that you ensure your presentation be loaded 30 minutes before your session begins as per the scientific agenda. This is because BioLeagues believes in using one’s time effectively or productively.

It will not be possible to use your own laptop or USB for your presentation.

1. Speakers should bring their presentation saved on a USB stick.

2. Please ensure that your presentation is saved using the following naming convention: Day_Topic_Time_Your Name e.g. Thu_FoodandNutrition_10.30_Dhoni.

3. Fonts. Please ensure that you bring a copy of any unusual fonts that you may require.

4. 3rd Party Software. Bring a copy of any industry specific software that you may require.

5.We suggest that the presenting author bring his/her own Laptop and a USB drive with presentation materials as backup.

6. If you have movies or sound files in the PowerPoint presentation please embed these within your PowerPoint.

7. Please also bring a copy of the sound or movie files on a USB in case they are lost on different versions of PowerPoint or have become corrupt during transit.

8.Advise the speaker’s preparation, so that you can move files immediately upon your arrival at the ……. Conference Venue ……, so that the integrity of the files can be checked on the scientific sessions network well ahead of your session.

9. Ensure that you have the correct AVI codecs saved with the video/audio file presentation. If you have any questions please contact info@disastermanagementconference.com

10. In addition to the default “.pptx” file format, we suggest that you also save a copy of your presentations in the ``.ppsx” (PowerPoint Show) format (the ``.ppsx” version may also include some of the special fonts that you may require in your presentations). We also suggest that you to save your presentations into a “.pdf” format file.

Instructions & Guidelines

1. One poster board is allocated to each presentation. The recommended poster size is Landscape format, Arch E which is 36 inches high by 48 inches wide (92 cm x 122 cm ). The European alternative ISO A0 (84 cm x 119 cm) can also be used.

2.Posters must be mounted using push pins provided by the organizing committee.

3. Each poster presenter is required to defend his/her poster during the respective poster session slot for the paper to be included in the conference proceedings.

4. Simply posting the pages of your written version of the proceedings paper is NOT effective and thus will NOT be accepted for your poster.

5.The title of your poster should be done in block letters which are AT LEAST 8 to 10 cm (3 to 4 inches) high.

6. All text must be easily readable from a distance of 1 to 2 meters. Make the lettering at least 1 cm high, smaller lettering will not be legible from a distance of 1 to 2 meters.

7. All graphs and charts should be AT LEAST 25 X 30 cm (approximately 8.5 x 11 inches) or larger.

8.It is a good idea to sequentially number your materials in the poster. This will offer viewers a clear and logical progression of your poster.

9. Provide an introduction (outline) and a summary or conclusion for your poster.

10. It is helpful to have copies of the written version of your paper available for those viewers who may want to study specifics of your work in more detail.

11. Have your business cards available for those who may wish to contact you at a later date.

12.Bring along a stack of blank papers that you may use to elaborate the technical details relating to your poster.

13.Posters should include the name(s) and affiliations of the author(s) to facilitate identification at the conference.

14. The text appearing on the poster is to be written in English, Suggested sections include:

  • Title: In English as it appears in the submitted abstract
  • Authors (main author’s photograph for identification is suggested)
  • Aim (brief)
  • Materials and Methods (brief)
  • Results (Captions and headings for photographs, tables, figures etc)
  • Conclusion/Discussion (brief) References (limited to a maximum of 3)
  • If you have any questions relating to your presentation please feel free to contact info@disastermanagementconference.com

    Good Practices

    1. Show no more than 1 slide for every minute of speaking time. This means approximately 10-12 slides are the MAXIMUM for a 10-minute presentation at the symposium. Remember, the last two minutes of the presentation are for questions from the audience. It is worth nothing that it detracts from the quality of the presentation to flash numerous graphs, equations, or tables on the screen, in rapid sequence, in an effort to squeeze a presentation into its allotted time.

    2.We recommend that presentation formats of 16:9, 4:3 are also acceptable.

    3. Make the letters on your slides BIG ENOUGH. The suggested minimum font size is 14.

    4. Put no more than 12 lines of text or 4 curves on any slide.

    5.Avoid lengthy tabulations of numerical data, and limit equations to those for which the terms can be properly defined.

    6. Keep in mind that your audience needs time to interpret the data that you present.

    7. When you display a graph or curve, inform the audience about what they should be looking for in order to grasp the point that you are trying to make. The audience will not have the time to figure it out for themselves.

    8.Use repetition in your talk to ensure that the facts are understood by the audience clearly.

    9. In addition to the main body of your talk, present an introduction as well as a summary or conclusion.

    10. Include only information or data that can be properly explained in the allotted time.

    11. Answer any questions that are posed to you.